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Overview

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Tool Name

send_email_tools

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Purpose

The send_email_tools group facilitates automated email notifications, enabling workflows to integrate communication to stakeholders or end-users. It supports structured message delivery with attachments and dynamic content to enhance productivity and reporting.

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Functions Available

send_email: Automates the creation and delivery of emails to specified recipients. Supports file attachments for sharing reports, logs, or other assets.

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Key Features & Functions

Automated Emails

Automates email content creation and delivery to specified recipients.

Attachments

Supports file attachments, allowing flexible sharing of reports, logs, or other assets.

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Input Parameters for Each Function

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send_email

Parameters

NameDefinitionFormat
toRecipient(s) email address(es) (required). A single string or a list of strings.String/List
subjectSubject line of the email (required).String (required)
bodyMain message body in plain text or HTML (required).String (required)
attachments(Optional) A list of file paths to attach.List of Strings

Genbot Tip Provide clear subjects and recipients in the to field. If sending to multiple recipients, ensure a proper list format: ["user1@example.com", "user2@example.com"].

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Use Cases

  1. Automated Report Delivery

    • Send frequent or scheduled workflow reports to stakeholders.

    • Example: Weekly Snowflake query performance reports to management.

  2. Workflow Notifications

    • Notify team members about completed tasks or critical alerts.

    • Example: Alerting data engineers when new transactional data is successfully ingested.

  3. File Sharing

    • Attach processed datasets, PDFs, logs, or other outputs for direct distribution.

    • Example: Sending a generated finance dashboard screenshot to a project team.

  4. Error and Exception Handling

    • Disseminate alerts for workflow failures, optionally attaching diagnostic logs.

    • Example: Notifying system admins of an ETL pipeline crash with attached error logs.

IMPORTANT: Large attachments may exceed your email server’s size limits, leading to undelivered messages. Consider alternative file-sharing for bigger files.

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Workflow/How It Works

  1. Step 1: Define Recipients

    • Populate the to parameter with one or more email addresses, depending on the audience.

  2. Step 2: Create the Message

    • Fill in the subject and body details, customizing any dynamic elements as needed.

  3. Step 3: Include Attachments (Optional)

    • List file paths in the attachments array if you need to send documents, logs, or data.

  4. Step 4: Send Email

    • Execute send_email; review success confirmations or delivery errors.

NOTE: HTML messages in body can improve readability and design, but ensure email clients support HTML rendering.

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Integration Relevance

  • Report Automation: Combine with process_scheduler_tools to deliver scheduled outputs (e.g., analytics reports) via email.

  • Error Handling: Pair with manage_tests_tools or process_manager_tools to dispatch failure notifications and logs.

  • Project Alerts: Works with project_manager_tools to inform team members when tasks or milestones conclude.

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Configuration Details

  • Ensure email server configurations (SMTP or API credentials) are correctly set up.

  • Confirm recipient addresses in to are valid to avoid delivery failures.

  • Test HTML formatting in the body if you intend to use styled messages.

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Limitations or Notes

  1. Attachment Size

    • Emails exceeding server size limits may bounce or fail. For large files, consider file-sharing links.

  2. Spam Filters

    • Messages can be flagged as spam based on content or sender settings—test crucial notifications in advance.

  3. Recipient Handling

    • For multiple recipients, format them as a list of strings: ["dept-lead@example.com", "team@example.com"].

  4. Error Communication

    • Monitor logs or returned error messages to diagnose sending issues like invalid emails or server rejections.

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Output

  • Confirmation

    • Response upon successful send or descriptive errors for failed deliveries.

  • Attachments Delivery

    • Indication of whether file attachments were included and delivered correctly.
Delegate WorkGit Action